Location: Mombasa, Kenya

Department: Facilities Administration

Reporting to: Chief Operating Officer

Job Type: Full-time

Opening date: 10 October 2025 | Closing date: 17 October 2025

Position Summary

The Facilities and Administration Manager is a full-time role responsible for overseeing the efficient operation of the Bank’s facilities, administrative functions, and support services.

This position plays a key role in ensuring a safe, compliant, and productive work environment by managing building maintenance, office services, fixed assets, records management, vendor relationships, statutory compliance, and business travel logistics.

The selected candidate will work cross-functionally to deliver high-quality administrative and operational support across all bank locations.

Responsibilities

• Manage maintenance and repair of bank premises, including HVAC, plumbing, electrical systems, and general upkeep
• Supervise construction, renovation, and fit-out projects to ensure safety, quality, and regulatory compliance
• Maintain an accurate fixed asset register, including tagging, tracking, periodic verification, and asset disposal
• Implement and oversee a secure records management system in compliance with internal policies and data protection laws
• Coordinate office supplies, mailroom, reception services, and administrative logistics for meetings and staff events
• Organise domestic and international business travel, ensuring cost-effective and policy-compliant arrangements
• Oversee the operation, maintenance, and compliance of the bank’s vehicle fleet
• Negotiate and manage vendor contracts for services such as cleaning, security, and facility maintenance
• Ensure timely processing of statutory payments, including licenses, land rates, and other regulatory obligations
• Implement occupational health, safety, and emergency response policies across bank premises
• Prepare and manage the facilities and administration budget, and provide regular reports to management
• Lead and mentor a team of administrative and facilities staff, promoting a culture of efficiency and compliance

Areas of Expertise

• Facilities and fixed asset management
• Administrative operations and support services
• Records management and regulatory compliance
• Vendor and contract negotiation
• Health, safety, and risk management

Skills & Competencies

• Strong organisational and leadership skills
• Excellent communication and negotiation abilities
• High attention to detail and accountability
• Proficiency in Microsoft Office and facility management systems
• Ability to manage multiple tasks and meet tight deadlines

Education & Experience

• Bachelor’s degree in Business Administration, Facilities Management, Logistics, or a related field
• Master’s degree is an advantage
• Minimum 5 years of experience in facilities and administration management, preferably within the banking or corporate sector
• Strong knowledge of asset management, regulatory compliance, and operational support functions

Important Information

To apply for this role, kindly send your application and resume to hr.ke@habibbank.com by 3rd October 2025, and explain why you are interested in this position.